May 19, 2026 Quarterly Meeting Minutes

Call to Order

President Tom Edwards called the meeting to order at 6:30 PM.

Roll Call

Present: Tom Edwards, President; Donna Wissler, Treasurer; Deanie Gustin, Member at Large—The Villas; Jim Curran, Member at Large; Melissa Falter, Vice President—The Villas; Jan Siler, Secretary; and Pam Connelly, Member at Large.

Approval of Previous Minutes

Jan Siler presented the previous meeting minutes. Tom Edwards moved to approve the minutes, and Donna Wissler seconded the motion. The motion passed unanimously with no opposition.

Treasurer’s Report

Donna Wissler presented the treasurer’s report. A copy of the report will be placed in the clubhouse.

Committee Reports

Pool Maintenance & Operations

Ashton Rathke will manage the pool for the season. Pool technicians have signed up and will be trained in May. The pool will be supervised from 7:00–8:00 AM, 2:00–5:00 PM, and 8:00–9:00 PM.

Architectural & Maintenance

No new requests have been submitted to the Board since the previous meeting.

Communications

Jan Siler asked residents to contact her with news to share on the neighborhood Facebook page.

Social Committee

The HOA plans to use Limelight again for the fireworks show, scheduled for June 27. The HOA is accepting and appreciates donations for the fireworks show and party.

Clubhouse Workout Equipment

Donna Wissler reported that one treadmill is out of service. A replacement part has been ordered and will be installed when it arrives.

Volunteer Request

Residents do not need to be Board members to serve on an HOA committee.

Old Business

Pool Rental Form

The date on the pool rental form needs to be updated.

Fireworks Donations

Donations for the fireworks show were discussed.

Proposed Covenant Changes

Pam Connelly shared an update from attorney Matthew Winton, who provided a history of the covenants and changes made since the neighborhood was established. Mr. Winton is willing to attend a meeting to discuss the proposed changes.

Items under discussion include:

• Inoperable vehicles on private property.
• Commercial vehicles larger than a standard-size pickup remaining on a lot or street for more than 24 hours.
• Residences occupied by more than one family or by groups of more than three people.
• Whether to establish a maximum percentage of homes that may be used as rentals.

Fall Garage Sale

October 3 falls during an OU football bye week. Deanie Gustin moved to schedule the fall garage sale for October 3, 2026, and Pam Connelly seconded the motion.

New Business

178th Street & Auburn Meadows Drive Intersection

Neighbors asked whether a traffic signal could be installed at the intersection of 178th Street and Auburn Meadows Drive. The Board reported being told that the intersection is too close to the traffic signal at Providence and that another signal cannot be installed.

Adjournment

Tom Edwards moved to adjourn, and Deanie Gustin seconded the motion. The meeting adjourned at 7:40 PM.

Next meeting: Tuesday, August 18, 2026.